How do I record Table Plans within an Event?

When creating a New Event, you can tick the checkbox ‘Event has Table Plans’.

You will then be able to enter the Plan Name, the amount of tables that will be in your plan and what the default Table Size will be.

After filling in your information, Click Add.

If you are editing an existing event, Select the Table Allocations tab, enter the details for the table plan and click Create New.

This screen will take you to a detailed view of how you can manage and setup the way you would like the layout of your event.

A table has an initial structure that is made up of the name, number of tables and the default table size in terms of attendees. Once a Table Plan is created you can visit the Registrations and Options maintenance screens and link that Table Plan.

To now manage the plan click on the manage hyperlink. You will be presented with a screen that shows:

Field Name	Format	Description
Bookings
Unallocated Guests	Scrollable Window	List of Bookings showing the Member name and in brackets (the number allocated/number on the booking). You can see more details by clicking on the down arrow on the right of the Booking. You can select at Booking level (or at Attendee level) Against each Booking/Attendee (if activated) you will see icons that represent the Attendees' wishes to either Sit Together or Sit separately.
Tables		Displays the Tables and the Attendees Guests allocated to each table. You can scroll down the tables independently of the Unallocated Guests list. ·         You can Add a new table by entering the Table name, the seating capacity of that Table and pressing the  icon ·         You can Edit a Table name and capacity by clicking on the  icon on the respective table ·         You can Delete a Table by clicking on the  icon
ACTIONS
Allocate a Guest to a Table	Drag and Drop	Drag the Booking or the individual Guest to the table they are to sit at
Unallocate a Guest from a Table	Icon	Click the X icon next to the Attendee in the Table Plan
Move a Guest to a different Table	Drag and Drop	You can move a Guest from one table to another by clicking on the Guest and Drag the record to the Table you want them to sit at.
Table Bordered in Green	Border colour	This means the Table has an acceptable number of Guests allocated to it. The number of Guests Allocated / Capacity is shown in the heading in brackets of each Table.
Table Bordered in Red	Border Colour	The Table has too many Guests allocated to it.
Order Tables	Button	This will take you to a screen that lists the Tables in Table Number sequence. You can Re-order the Tables by dragging and dropping the Table to the position you wish the table to have in the sequence.